Structure, content, unsafe abbreviations, and completeness of discharge summaries: A retrospective analysis in a University Hospital in Austria. Issue 6 (9th January 2021)

• Record Type: Journal Article
• Authors: Schwarz, Christine Maria; Hoffmann, Magdalena; Smolle, Christian; Eiber, Michael; Stoiser, Bianca; Pregartner, Gudrun; Kamolz, Lars‐Peter; Sendlhofer, Gerald
• Is Part Of: Journal of evaluation in clinical practice. Volume 27:Issue 6(2021)
• Page Start: 1243
• Page End: 1251
• Publication Date: 2021-01-09
• Subjects: abbreviations -- discharge summary -- electronic health record -- patient safety -- risk; Clinical medicine -- Periodicals; 616.005
• DOI: 10.1111/jep.13533
• Languages: English
• ISSNs: 1356-1294

Abstract

Abstract: Rationale and objective: The discharge summary (DS) is one of the most important instruments to transmit information to the treating general physician (GP). The objective of this study was to analyse important components of DS, structural characteristics as well as medical and general abbreviations. Method: One hundred randomly selected DS from five different clinics were evaluated by five independent reviewers regarding content, structure, abbreviations and conformity to the Austrian Electronic Health Records (ELGA) using a structured case report form. Abbreviations of all 100 DS were extracted. All items were scored on a 4‐point Likert‐type scale ranging from "strongly agree" to "strongly disagree" (or "not relevant"). Subsequently, the results were discussed among reviewers to achieve a consensus decision. Results: The mandatory fields, reason for admission and diagnosis at discharge were present in 80% and 98% of DS. The last medication was fully scored in 48% and the recommended medication in 94% of 100 DS. There were significant overall differences among clinics for nine mandatory items. In total, 750 unexplained abbreviations were found in 100 DS. Conclusions: In conclusion, DS are often lacking important items. Particularly important are a detailed medication history and recommendations for further medication that should always be listed in each DS. It is thus necessary to design and implement changes that improve the completeness of DS. An important quality improvement can be achieved by avoiding the use of ambiguous abbreviations.